Program policies for our travelers

The following cancellation policies apply to our international internship participants, regardless of the reason. 

Cancellation requested by student:

Your request to withdraw and receive a refund must be made in writing to WorldStrides. Alternative payment arrangements (financial aid, payment plans, etc.) do not exempt you from this policy.

1. If you withdraw on or before the Payment Due Date:
   1. Before your advising session: $95 application deposit retained
   2. After your advising session: $500 retained
2. If you withdraw after the Payment Due Date:
   1. Before your advising session: $95 application deposit retained
   2. Before receiving internship placement, but after advising session:
      1. 30 days or more before the program start date: $500 retained
      2. 29 days before the program start date: $95 application deposit retained*
      3. 28-15 days before the program start date: $1,000 retained**
   3. After receiving an internship and after advising session:
      1. 60 days or more before the program start date: $1,000 retained
      2. 59-30 days before the program start date: $2,500 retained
      3. 29-15 days before the program start date: $3,500 retained
      4. 14 days or less before the program start date: 100% of program price retained 

*If you have not received an internship or completed any interviews 29 days before the program start date, you may withdraw without assessing any additional cancellation fees. The $95 application deposit is non-refundable. If you have failed two or more interviews and decide to withdraw 29 days before the program start date, a $1000 cancellation fee will be assessed.

**If you decide to continue the internship search between 15-28 days before the program start date, you will be liable for $1000 should you withdraw during that period. Additionally, if you do not receive an internship or complete any interviews 15 days before your program start date, we will automatically withdraw you from the program. The $1000 cancellation fee will apply.

• Should the date of withdraw overlap multiple rows in the schedule above, the cancellation fee retained will be whichever amount is greater.
• The $95 application deposit is non-refundable once the application has been submitted. If your application is denied due to eligibility requirements, your deposit will be fully refunded.
• Housing deposits are non-refundable should a student withdraw after the final payment deadline and before the program start date.
• If a student changes or defers to another one of our programs after the final payment deadline but no later than 30 days prior to the program start date, we will assess a $500 change fee plus costs incurred. The cancellation fee (according to schedule above) will be applied as a non-refundable payment toward the alternative program.
• Program changes are not permitted less than 30 days prior to a program start date.
• Signing and returning all documents in your student portal is your responsibility. If you fail to return the documents after repeated notification, you will be deemed withdrawn and will be subject to the cancellation schedule above.

Cancellation enacted by WorldStrides prior to departure:

If we are required to cancel or suspend your program before your program start date, you’ll have:

• The option to consider an alternative program at a new location using your existing application and any paid fees.
• The option to change to a later term, waiving any change fees.
• The option to not attend any program and instead receive a full refund of your program fees paid to date (including your application and program deposits).

If you’ve received a scholarship, it can be applied to a new program or term. 

Cancellation enacted by WorldStrides while program is in progress: 

If we have to cancel a program while it’s already running, we cannot guarantee a refund but will work closely with our partners and onsite staff to:

• Recover any associated program costs that can be returned to the furthest extent possible.
• Present all available options to complete the academic requirements of your program, if possible.
• Be in direct communication with you and your home institution.

This policy applies to all EuroScholars participants, regardless of the cancellation reason. 

Starting with the Spring 2022 semester, this policy applies to all EuroScholars cancellations, regardless of the reason. Your request to withdraw and receive a refund must be made in writing (an email is sufficient) to ISA. The $95 application deposit is non-refundable. If your application is denied due to eligibility requirements, your deposit will be fully refunded. Alternative payment arrangements (financial aid, payment plans, etc.) do not exempt you from this policy. All students sign this cancellation policy during submission of their online application.  

If you withdraw from the program after you have paid the $95 application deposit and before your application has been referred for placement:

• Cancellation Period
  If you withdraw from the program on or before the original payment due date, you are liable for the $95 application deposit.
• If you withdraw after the original payment due date and more than 90 days prior to your program start date, you are liable for cancellation charges of $500
• If you withdraw after the original payment due date and 61-90 days prior to your program start date, you are liable for cancellation charges of $850
• If you withdraw after the original payment due date and 31-60 days prior to your program start date, you are liable for cancellation charges of $2500
• If you withdraw after the original payment due date and 15-30 days prior to your program start date, you are liable for cancellation charges of $4500
• If you withdraw 14 days prior to the start date of the program or if you withdraw after this deadline, regardless of the reason for withdrawal, you are not eligible for any refund.

Additional Considerations

Signing and returning all documents in your student portal is your responsibility. If you fail to return the documents after repeated notification (email or call), you will be deemed withdrawn and will not be eligible for any refund.  

Program dates will be arranged by the program participant and the host institution staff/faculty on an individual basis following acceptance. The host institution reserves the right to adjust program dates to accommodate host university calendar changes.

Prices and dates are subject to change without notice. In case of established force majeure, the EuroScholars Executive Board reserves the right to deviate from this policy.

The following cancellation policy applies to participants on our for-credit study abroad programs, community engagement programs, and Veritas programs, regardless of cancellation reason. This policy does not apply to participants of our faculty-led, custom programs or global residencies for PMBA, MBA, and EMBA students. 

Your request to withdraw and receive a refund must be made in writing to WorldStrides. The $95 application deposit is non-refundable. If your application is denied due to eligibility requirements, your deposit will be fully refunded. Alternative payment arrangements (financial aid, payment plans, etc.) do not exempt you from this policy.

• If you withdraw from the program on or before the original payment due date, you are liable for the $95 application deposit.
• If you withdraw 1-9 days after the original payment due date, you are liable for $750 plus costs incurred by WorldStrides on your behalf.
• If you withdraw 10-20 days after the original payment due date, you are liable for $1,250 plus costs incurred by WorldStrides on your behalf. Summer program participants are liable for $1,000 plus costs incurred by WorldStrides on your behalf.
• If you withdraw 21 or more days after the original payment due date but prior to the final deadline for withdrawal, you are liable for $1,750 plus costs incurred by WorldStrides on your behalf. Summer program participants are liable for $1,500 plus costs incurred by WorldStrides on your behalf.
• The final deadline to withdraw from any program is 14 days prior to the start date of the program. If you withdraw after this deadline, regardless of the reason for withdrawal, you are not eligible for any refund.

Signing and returning all documents in your student portal is your responsibility. If you fail to return the documents after repeated notification (email or call), you will be deemed withdrawn and will not be eligible for any refund.

Housing deposits and housing confirmation fees are non-refundable after the original payment due date. If purchased, our WorldStrides withdrawal protection fee is non-refundable after the original payment due date.

If you change or defer to another WorldStrides program after your original payment due date, but prior to the final deadline to withdraw, we will assess a $500 change fee plus costs incurred. Program changes are not permitted 1-14 days prior to the start of the program. Prior to your official acceptance, please refrain from booking flights for your program. We reserves the right to adjust program dates to accommodate host university calendar changes and is not responsible for airline fare or ticket change fees incurred by program participants.

Prices and dates are subject to change without notice.

While enrolled in an WorldStrides program, participants are ambassadors for the U.S. and WorldStrides at all times. Participants agree to abide by our Code of Conduct and understand and agree that engaging in conduct that violates this code shall be subject to disciplinary actions. 

Our code of conduct addresses the following topics: 

• Requirements for participation
• Financial responsibility
• Travel restrictions
• Compliance, misconduct, and disciplinary action
• Assumption of risk

After you apply, you'll be asked to review and sign our code of conduct. You can view the form by logging into our student portal.

All work submitted in WorldStrides courses (credit or non-credit bearing) or as part of your application materials for WorldStrides scholarships must reflect your own thoughts, experiences, and rhetorical approaches to the subject. The use of AI tools must be cited, and it is your responsibility to ensure that all AI-generated information is correct. Please be aware that AI programs may provide information that is inaccurate, incomplete, or generated from problematic (or unethical) sources.

You may not submit any work generated by an AI tool as your own. This means that AI cannot be used to
do the following activities:

• Write a draft of a written assignment
• Translate assignments that you need to submit in a foreign language as part of a course or
  program requirement
• Write entire sentences, paragraphs, etc. to be inserted into written assignments

The use of AI tools is permitted to complete the following activities:

• Brainstorm ideas on a particular topic
• Research a particular topic
• Formatting an assignment

If you have questions about acceptable use of AI, please contact your course instructor or WorldStrides
Program Manager.

Failure to follow these policies in credit-bearing courses will result in a zero on the assignment and your
home university may be notified.

Your WorldStrides scholarships application will be disqualified if you fail to follow these policies. 

WorldStrides believes that educational traveling can be a lifelong adventure and seeks to establish relationships with travelers that last beyond their first or fiftieth trip.  For that reason, when you share information with WorldStrides, we will retain it and continue to offer you educational travel opportunities as your needs grow and change.  If you no longer wish for WorldStrides to retain your data, click the link below to review your options.

WorldStrides Privacy Policy