Have questions about what’s included on your program or who will lead it? Check out some common answers below. And remember every program is designed for your group – check out your registration materials for specific details on your travel adventure!
Whether you travel alone or with other schools depends on the size of your group. Schools that travel together generally make friends, which creates a fun dynamic. However, some groups have just one hometown group.
Every program is customized and what's included may vary from trip to trip. A typical program includes transportation (air or motor coach), hotel accommodations, meals, a daily guide (Course Leader or Tour Director), sightseeing activities, and immersive educational content. All programs also include all of our safety provisions and support. The registration letter provided by the teacher leading your program has all the inclusion details for your specific program.
The official group leader (hereafter referred to as the Program Leader), is most often a teacher at school. The Program Leader is supported by other chaperones as needed, usually either parents of traveling students or other teachers or administrators at the school. This person is supported by WorldStrides specialists at the airport, on the bus, and at the hotel. The educational part of the program is led by a Course Leader, who is an expert in connecting with students and sharing information about your destination. This Course Leader will be with your students at all times, leading them through the incredible destinations included in your program.
For domestic programs, students enjoy full American breakfasts at the hotel or at a local restaurant. Groups eat fast food, food court, or cafeteria-style lunches while touring and are provided with sit-down dinners. In some cases, lunches may not be included in the program price. Internationally, WorldStrides provides a continental breakfast each morning which may include juice, milk, tea, coffee or chocolate, bread/croissant/pastry, and fruit. Some hotels offer a buffet usually consisting of cereals, cold meats, and cheeses. This varies from one hotel to another, but is always more than enough to get the day started. For dinner, WorldStrides introduces local food to the students and makes sure that there is a variety of food and plenty of it!
Students typically room with three other students (four students to a room), and most hotel rooms have two full or double beds that are shared by students of the same gender. Many programs allow students to select their own roommates. Ultimate approval of all roommate selections rests with the Program Leader.
WorldStrides takes pride in providing safe, quality accomodations for all programs. Hotels are licensed by local authorities, inspected by WorldStrides staff and partners for cleanliness, quality, and location, and rated by Program Leaders on an ongoing basis. All of our domestic hotels are nationally recognized chain hotels including Marriott, Hilton, Sheraton, Holiday Inn, and Hampton Inn. For international travel, WorldStrides generally uses centrally located 3- and 4-star hotels that have excellent access to sites and transportation. Some graduate programs may use 5-star properties. Please note students on some programs may participate in activities such as camping in tents or cabins, per the itinerary.
The teacher leading the program makes the decision about parents participating on the trip and will assign any chaperones, as needed. There is an additional cost for adults, depending on the number of program participants per room. Typically, adults room together in double rooms. Please contact the teacher leading your program for specific details and/or questions.
Yes. WorldStrides welcomes handicapped participants and makes every effort to accommodate the student’s needs. Middle and High School students should ask the teacher leading their program to contact his or her Account Manager regarding any special needs so we may take care of the necessary arrangements. University students may work directly with their Account Manager. Please note that there may be some activities in which a traveler is unable to participate. WorldStrides will be happy to work with anyone who has mobility or other issues to try to make it possible for them to participate. Additionally, we recommend that students with special needs investigate their destination(s) to make sure any special care would be available. Review the Centers for Disease Control and Prevention’s Travelers’ Health website for tips.
You will travel by either airplane or motorcoach, depending on how far your hometown is from your destination. A comfortable, air-conditioned motorcoach will be used to take your group to the various sites and activities in your destination city. In some cities, you will walk or take public transportation to many of the sites, when convenient.
We use all major carriers; American, United, Delta, and Southwest are our top carriers.
WorldStrides calls these guides Course Leaders or Tour Directors and they are often the highlight of the trip! Our guides are trained by WorldStrides and are unique in being LEAP-certified. Many have other careers that allow them to present interdisciplinary approaches to subject material and to make connections that extend beyond traditional classroom instruction. They include educators, scientists, writers, artists, teachers, singers, musicians, art historians, film producers, translators, and more. They all have fascinating stories. They are collectively multilingual, college-educated, well-traveled, passionate about the destinations in which they work, and enthusiastic about working with young people.
Our approach to educational travel for higher education is immersive and customized, focused on providing hands-on experiences such as company visits, factory tours, cooking classes, or service learning experiences. For groups learning about the economy of an area or studying in a professional field, our Global Academic Team works directly with contacts from all over the world to source executive speakers, factory tours, hands-on volunteer opportunities, embassy visits, consumer field studies, and more. Each program is assigned a Global Curriculum Coordinator who consults with faculty to customize a thematic approach to your course curriculum and align with the student's level of education. For programs in the humanities, social sciences, or other STEM fields, our program development team takes a collaborative and creative approach to identifying opportunities to bring your syllabus to life. Our experienced team has worked on broad themes such as art or history, and very specific themes that illuminate higher-level courses. We work closely with our local teams on the ground to organize immersive experiences including culinary or dance classes, experiments, and service opportunities, and can suggest a variety of options for your destination or accommodate special requests.
Though most of our tours are faculty-led, we can provide services for student-led graduate school groups as well.
Yes, we work with many non-U.S.-based universities. Some groups travel to the United States for our U.S.-based programs. Others take advantage of our global reach. We have experience sourcing multilingual guides in emerging markets.
Yes! Our Higher Education Custom team works with programs from astronomy to zoology departments. Of note, we have strong relationships with business programs all over the world, including 19 of the top 20 MBA programs in the U.S.
We have a full-time team dedicated to ticketing air travel with dozens of carriers. Though some adult groups allow students to buy their own tickets, we highly recommend group air booking for programs of 12 or more participants. This offers cost savings and flexibility, reserving a block of seats even before trip registration has begun. Including air in your program assures your group the benefit of WorldStrides' assistance and clout should there be changes to your flight plan for any reason. If your travel program requires it, our team can also book individual air tickets for travelers.
Your program is completely customized for your group and may vary depending on the needs of your school, your subject matter, and the age of students traveling. A typical program includes an international flight, ground transportation (motorcoach and/or public transport), hotel accommodations, breakfasts and some other meals, a daily guide, sightseeing activities, and immersive educational content (such as meetings with local companies or experts). All programs also include embedded medical insurance and risk management support for all participants. Our team has decades of experience in the undergrad and graduate markets and understands the unique travel expectations of each age group. Optional services include visa processing, trip cancellation insurance, pre- and post-program hotel services, and more.
University groups always get a private tour, customized for your school.
You can see your complete itinerary on your online registration portal. (Note it is subject to change a bit, but it should give you a good idea of what’s in store.) Can’t find your portal? Go to register and use your TripID to log in.
The amount of spending money students need to bring depends on the length of the tour. It is also a personal preference—meaning that if you want to buy a lot of souvenirs, then you’ll need to bring more spending money. As a general guide, we recommend $50 in spending money to purchase souvenirs for programs lasting three or more days. Be sure to check the information provided to you by the teacher leading the trip. On some of our programs, not all the meals are included so students will want to bring an additional $7-$12 to buy lunch each day. Please note, these recommendations may differ if you are traveling internationally.
On our performing tours, high audience attendance is always our priority. We strive to arrange concerts at venues that have excellent prospects of securing a sizable and appreciative audience. We pride ourselves on the careful selection of venues to suit each group’s individual performance and audience requirements.
We offer an unrivaled range of venues for your performing tour. Whether you prefer to perform in one of Europe’s great Gothic or Romanesque cathedrals, a smaller sacred venue, a public place, or a music festival, our operations staff has the experience and contacts to make the best possible concert arrangements for your group. Each one of our customized proposals includes a comprehensive list of frequently used venues in the cities on that itinerary. If a group has a particular venue in mind for a potential performance, we will do everything possible to secure it.
All of our standard touring programs include a Tour Director who will accompany your group 24 hours a day—from your group's arrival until your departure. The services of our Tour Managers are exclusive to each group—they stay in the same hotels as you, eat dinner with you, and are available to help with planning of evening activities, if desired. Their job is to attend to your group’s needs at all times. In all our destinations, we choose guides who are qualified to meet the unique needs of each particular group. We take great pride in matching guides to groups based on age, gender, or sporting experience.
We're here to help provide you with all of the information that you need to begin your educational travel adventure.