Travel Preparation

Want to know how much luggage to bring or plan for eating gluten-free while traveling? See some of our commonly asked questions and answers about getting travel-ready for your WorldStrides program!

General

What is the best way to carry money?

Students carrying money should be advised to keep cash in a safe place such as a money belt or wallet in a secure pocket. Where possible, it is best for travelers to carry only what they may need for the day, and to secure the rest of their cash in a safe in their hotel room. If a safe is not available, you can secure some cash in your luggage if your luggage will be in a safe place. We do not recommend leaving cash in your luggage if your bag will be out of your possession, especially if your bag will be checked on an airplane.

How much luggage can students bring?

On most programs, students will carry their own luggage, so it is always recommended to pack light! For short programs, one small suitcase is recommended. For longer programs, we recommend no more than one checked bag and one carry-on. The cost for checking baggage is not included in WorldStrides program price and travelers should be prepared to pay these fees upon check-in for both departing and returning flights. Please also check your airline's website prior to travel for up-to-date information regarding weight and size limits set by the airline. If you are traveling on multiple airlines during your program, don't forget to check those too! Additionally, all travelers should be aware of the Transportation Security Administration's guidelines for air travel. For more information, please visit the TSA website.

What should students pack?

Each of our programs is different, and we recommend you consult your pre-program materials to find specific information about what you will need. But here are a few common tips:

  • Comfortable clothes and walking shoes are a must.
  • Since the weather can be unpredictable, be sure to bring rain gear and to dress in layers in case the temperature changes throughout the day.
  • You should check the weather forecast for your destination during the time you'll be traveling and pack accordingly.
Download sample packing lists for some of our most common educational travel destinations for K-12 students here: For our university travelers, a packing list is included in each program's online registration portal. Click the tab that says Packing List. Don't forget itinerary-specific items such as business clothes for professional meetings, if necessary.  

Can students apply or receive frequent flyer miles for the trip?

Due to the nature of group travel and the discounted group rates we receive, airlines do not allow the use of frequent flyer programs. Additionally, travelers are not eligible to receive frequent flyer miles for their travel. University students traveling individually may be eligible to redeem and/or earn miles and should contact their Account Manager with specific questions.

What type of documents are required for air travel?

Domestic air travel: In accordance with TSA regulations, minor children are not required to carry ID for domestic air travel. However, we strongly encourage students to carry a school ID or ID card. All participants must provide their full legal name (first, middle, and last name matching information on a government-issued ID) matching information on a government-issued ID regarding date of birth and gender prior to ticketing. TSA regulations do require all travelers over 18 years old to present a government-issued ID. Starting October 2020, travelers over 18 must carry a REAL ID. This is a government-issued ID (usually a driver's licence from the DMV) that has been through additional verification and has a star in the top right corner. If you do not have a REAL ID and plan to travel after October 2020, WorldStrides recommends you visit your state's DMV website for information on how to obtain one. Note: A passport can be used as a substitute for a REAL ID. International air travel: A passport is required for all travelers (including minor children) on all international trips. Each traveler is responsible for obtaining their own passport. Obtaining a passport can take several weeks, so make arrangements to acquire one immediately. Passports should not expire for at least 6 months from the date when you'll return. All pages must be securely fastened inside. (Some countries will not accept a passport that does not meet these standards.) We recommend students make two black and white copies of their passport before travel in case their passport is lost or stolen; keep one in secured luggage and give one to the Program Leader.

Are meals for participants with dietary restrictions available?

Students with special meal requirements will need to communicate these to WorldStrides and your Program Leader in advance. WorldStrides will make every effort to communicate special dietary restrictions requests or allergies to the restaurants where food is served on our programs. Despite our best efforts, though, several factors make it impossible for WorldStrides to make a reliable commitment ahead of your program that a specific meal will be arranged according to the health requirements for a participant. Travelers who suffer from complex or extreme food allergies are advised to pack adequate snacks and be prepared with extra meal money to purchase uniquely prepared foods, if necessary.

Do I need a visa to travel?

Visas requirements are specific to the country where you are traveling, and depend on the nationality of the traveler. Generally speaking. our most common WorldStrides destinations, including Costa Rica, Spain, Italy, France, and the UK, do not require a visa for travelers with American passports. If you are traveling to a destination that does require a visa for Americans, this information would be communicated to your Program Leader in advance. Because of the number of international students enrolled in university programs, all students traveling on a Higher Education Custom program receive an email within 24 hours of registration that details their visa needs (dependent on destination and nationality). This email will include detailed instructions for obtaining a visa, if necessary, and an application.For Higher Ed students with visa questions, please email visas@worldstrides.com. Please note it is the traveler's responsibility to obtain necessary travel documents. If you are denied entry to any country, including a country you have connected through, you are not eligible for a refund.

Performing Tours and Events

How do you handle instrument transportation and rental?

Performing tours abroad may necessitate the transportation of instruments, equipment, and uniforms. Our dedicated operations staff has the expertise and proven ability to ensure the smooth travel coordination of all your instruments and equipment. Call us at 1-800-522-2398 for information on transporting equipment and instruments, including rental options.

Where can I download your Suggested Music List?

HAVE ADDITIONAL QUESTIONS?

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